Mid-year Termination of USDA Grants

Submitting AD-421 Reports for terminating USDA grants.

The CRIS office sends out requests for AD-421 Termination Reports for grants that have reached their termination date. If the grant is terminating and is a project that was on your current year's CRIS checklist, you can submit this report now using the CRIS Web Forms.

If the grant is not terminating, but has been extended, do not submit the AD-421 termination report. Verify that the extension has been approved by the Granting Agency and that CRIS has the correct termination date. This project will be listed on the 1999 CRIS Checklist that is available in the CRIS Web forms. You can submit the report with your CRIS AD-421 reporting.

If the project is terminating, and was listed on your 1999 CRIS checklist, and has had an AD-421 Progress report submitted for 1999, you need to follow the administrative steps described below to put this project back on your site's checklist so a new AD-421 Termination report can be entered and submitted.

In Administrative Functions, select: "Display/Edit AD-421."
Select your site and use your administrative password.
Under the heading Select in-progress and/or submitted reports:" you need to select "include ONLY reports submitted to CRIS" -OR- "All projects....."
PROCEED to generate a table format will list the projects with the narratives and publications that have been submitted to CRIS.

To put a project back onto your site list so a new AD-421 report can be entered, you will need to use the "CLEAR" function. This CLEAR process deletes the submitted progress narrative and pubs and puts the project back onto your site's checklist.. The project that has been "cleared" will then be availble to the PI to enter the AD-421 Termination report and publications.

Once the AD-421 Termination report is entered, you will need to mark it complete and submit the AD-421 report to CRIS. PIs can not submit any data directly to CRIS.